Payroll in Poland

7 CPD hours

1 day

UK payroll teams are increasingly managing international payroll, often relying on local experts but the employer remains fully responsible for compliance. Do you know what you’re signing off?

Gain a solid understanding of Poland’s payroll system including statutory deductions, reporting obligations, and local best practices ensures that you can effectively oversee outsourced providers, mitigate compliance risks, and confidently certify payroll accuracy across borders.

Who This Course Is For

This course is ideal for:

UK payroll professionals managing international payroll
HR managers and finance teams overseeing outsourced payroll in Poland
Anyone required to sign off on payroll in countries with unfamiliar rules
Professionals seeking to ensure compliance with Polish tax, social security, and employment regulations

What You’ll Achieve

By attending this course, you will:

- Understand Poland’s payroll rules, statutory deductions, and reporting requirements
- Confidently review and sign off on outsourced payroll providers
- Ensure compliance with local tax, social security, and employment regulations
- Gain practical knowledge to manage multi-country payroll risks effectively

You will leave with confidence to process or oversee payroll in these locations accurately.

Entity formation and registration in Poland
Tax identification numbers (NIP) and tax authority setup
Personal Income Tax (PIT) processing and calculation basics
Tax‑free items and valuation of benefits‑in‑kind (e.g., company cars)
Standard and higher tax rates and application of Polish tax credits
Use of Double Taxation Agreements and expatriate tax regime considerations
Rounding rules and deadlines for PIT payment
Inspection powers and penalties
Entity formation and registration
NIP number (tax identification number)
Tax Office set‑up
Deadlines for PIT payment
Powers of inspection and penalties
Relevant local websites (exploration)

PIT processing
Computation of gross pay
Basic tax calculation
Calculation of standard (18%) or higher (32%) rate tax
Rounding on PIT calculation
Application of Polish tax credits
Tax free items
Valuation of Benefits In Kind
Problem areas such as company cars
Expatriate tax regime in Poland
Use of Double Taxation Agreements in Poland
Taxation of housing and subsistence costs for expatriates

Deduction of standard ZUS contribution from gross income
Social Security – ZUS
Explanation of each type of insurance (Emerytalna, Rentowa etc.)
Model calculation of each type
International considerations – A1 use and Polish reciprocal social security agreements
Healthcare contributions
Treatment of private medical insurance
Platnik – reporting rules and deadlines
PESEL numbers
Payover of ZUS
PFRON contribution calculation
PFRON reporting requirements

Salary regulations
Health regulations
Personal file
Employment contracts
Redundancy
Minimum notice
Working time rules
Annual leave calculation
Public holiday payment

Calculation of unpaid leave
Sickness calculations
Maternity calculations
Other paid family leaves

Monthly and annual reporting requirements
Platnik reporting rules and deadlines (also in social insurance)
E‑payslips and timing of salary payments
Statistical returns

No prior experience is required. The course is designed to guide UK teams through Polish payroll rules, reporting obligations, and compliance essentials.

The course is available online, face-to-face and Inhouse with interactive materials, practical examples, and case studies.

Yes, participants receive a certificate of completion from The Payroll Centre, demonstrating knowledge of Polish payroll regulations and best practices.

Yes, the course can be run in‑house, making it suitable for entire teams (including payroll, HR, finance and senior stakeholders) who need a shared understanding of Polish payroll requirements.

Yes, it equips you with the knowledge to decide whether to outsource payroll in Poland or manage a local payroll team in‑house, helping you assess risk and compliance.

The Payroll Centre generally offers ongoing support services through its membership plan

The Membership is full payroll resource package with training, expert helpdesk access, reference materials, ongoing updates, and learning tools for your entire team.
A free trial period is available so organisations can explore the benefits before committing.

From

£702.00 +VAT

Clear guidance on Polish legislation
Gain knowledge of Poland’s tax, social insurance and monthly/annual reporting obligations
1-day introductory course
CPD-certified